Qualco Information Systems Single Member S.A. (hereinafter referred to as "Qualco") operates the www.qualco.eu website, which provides the Service. Qualco is committed to protecting the privacy of the persons visiting this site ("the Users"), its customers and contacts, as well as its job applicants -prospective Qualco employees and has as its primary concern to protect the confidentiality of those information, which communicated to Qualco through this site. This commitment includes the protection of personal data and information ("Personal Data") that may be collected through this site or through customer communication with Qualco (e.g. when the user completes a contact form), including the personal data we collect, use or disclose and that job applicants - prospective employees provide to us through a printed and / or electronic registration form and / or their CV which may be disclosed to us, as well as other relevant documents and data provided to us by third party job seekers or job search websites, as appropriate. Qualco always complies with the applicable privacy and data protection laws and, in particular, with the provisions of General Regulation on Data Protection of the EU 2016/679 as amended.
Information – Lawful basis for processing
Collection of information
We may collect information from you regarding your use of this web site. We only collect Personal Data if you choose to share with us. No registration is required for the use of this site. You can share with us your information if you choose to fill out forms that generally include items such as name, title, company / seat, email and telephone / fax numbers provided after filling in the information request screens. Information request screens allow users to ask questions or inquire about Qualco's services, or even submit queries and reviews, quotes, or queries about Qualco's services.
Specifically, for job applicants - prospective employees, our applicants’ personal data that we process are determined by the law in force and they generally include your name and contact information, your previous employment, your education, your skills, as well as any other information included in your resume or cover letter to Qualco. In the event you are invited for an interview, we may also collect other information as well as sensitive personal data, provided that, this is strictly necessary to assess your suitability for specific positions. We may also retain the information we received from your interviewers.
Furthermore, we want to inform you that whenever you visit our Service, we collect information that your browser sends to us that is called Log Data. This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser version, pages of our Service that you visit, the time and date of your visit, the time spent on those pages, and other information using cookies and web beacons.
IP Address is a number that identifies your computer or other similar device every time you connect to the Internet, allowing computers and servers to be identified and communicating with each other on the network. Qualco can collect technical information, including the IP address used to connect your computer to the Internet, login information, data such as browser type and version, time zone settings, plug-ins types and versions navigation, operating system, and platform to gather non-personal data for analysis and trending.
Cookies are small text files that are stored on your hard drive and allow the site to remember who you are. Our website uses these “cookies” to collect information for analytics purposes and to improve the user experience. You have the option to either accept or refuse these cookies and know when a cookie is being sent to your computer. By accepting the cookies, we will be able to provide you pre-filled submission forms and personalised content, tailored specifically to your needs. If you choose to refuse our cookies you may experience an inferior user experience.
Web beacons are small image files on a Web site that can be used, for example, to count users who visit a page or to collect other relevant site statistics. Turning off browser cookies also disables unique information related to web beacons.
Use of Collecting Information
We may employ third-party companies and individuals due to the following reasons:
To facilitate our Service
To provide the Service on our behalf
To perform Service-related services
To assist us in analyzing how our Service is used
We want to inform our Service users that these third parties have access to your Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.
Specifically, for job applicants - prospective employees, your personal data will be made available only to Qualco's authorized employees who are responsible of Human Resources management tasks. Your personal data may be sent to affiliated companies as well as to Qualco partners, who undertake contractual work, such as payroll service providers, Qualco affiliated recruitment agencies, seminar and training companies, for your participation in the evaluation process and for conducting cognitive tests and / or technical skills assessment tests through affiliated platforms and to provide their input to them, to tax and legal advisors, third party companies that run tests in Qualco based on its regulatory obligations or in legal obligations in force.
You hereby acknowledge and consent to, that Qualco’s authorized external partners may also have access to your information and that your data may be exchanged with such persons, where the exchange is necessary, for actions to be taken with your consent to get an evaluation of your job application to Qualco. In this case, the processing shall be limited to the data necessary for the purposes of that processing only. Affiliates as well as Qualco's authorized external partners will either act as the co-owners of the processing, specifying the means and purposes of the processing, or acting as executors of the processing on behalf of Qualco, subject to both conditions hereof. about editing your data, always based on appropriate safeguards under the data protection law in force, to maintain the required level of protection of your data.
Personal Data Retention Period
We make reasonable efforts to preserve the Personal Data we collect from our Users just for as long as the purpose for which they were collected requires or until we are asked to delete them (if requested earlier). Specifically, for job applicants - prospective employees, we will keep your data for the time that is strictly necessary to achieve the purpose of their collection and under the relevant legislation in force. Where your data are not necessary for the above purposes, they will be safely destroyed after two (2) years. If you accept a proposal to work with us, the data collected prior to your recruitment will be part of your personnel file and will be retained throughout your employment at Qualco as well as for some additional years after the expiry of employment, as per the legislation in force.
Users as well as customers, contacts and job applicants - prospective Qualco employees, have the right to request a copy of their Personal Data that we hold and/ or request a correction, temporary non-use, freezing, non-transfer or deletion of their data.
Provided that Users wish to make such a request or are concerned with the possibility of the inaccuracy of their Personal Data held by us, they may contact us at firstname.lastname@example.org
We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.
Qualco is committed to protecting the Personal Data provided by Users in accordance with the provisions of General Regulation on Data Protection of the EU 2016/679, as amended and in force, and to take the necessary security measures to enhance the protection of such data against loss, misuse, unauthorized access, unauthorized disclosure or transmission, alteration, alteration or destruction.
Data subjects’ rights
Without prejudice to applicable law, you have (a) the right of access, that is, upon your request to ascertain, whether or not, your data are being processed and to receive further information on this. You may and should (b) modify your personal information that we hold, in the event, that your qualifications and/ or circumstances change. Also, if the requirements of the law are met, you have (c) the right to delete, (d) the right to restrict processing, (e) the right to data portability, and (f) the right to object to the data processing.
Users may exercise their rights in accordance with General Regulation on Data Protection of the EU 2016/679 by sending an application regarding a specific request and/ or action to Qualco by email to the Data Protection Officer, 66 Kifisias Ave. 15125 Maroussi, Athens, Greece, email: email@example.com
This application should state the contact details of the applicant and be accompanied by all the supporting documents specified in the Data Protection Authority's Decisions. Qualco will respond in writing to the requests submitted within the statutory time limit.
You have the right to file a complaint with the Hellenic Data Protection Authority (HDPA) (Postal address: 1-3 Kifissias str., 115 115, Athens, tel. +30 210 6475600, e-mail address: firstname.lastname@example.org) if you believe that the processing of your Personal Data violates the applicable national and regulatory framework on the protection of personal data.
You further have the right to revoke your consent provided, with your presence at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
Links to Other Sites
Transfer of personal data outside the EU
In any event, Qualco may transfer your personal data to third countries outside the EU provided that: a) an adequate level of protection is guaranteed by the third country, territory or by one or more specific sectors in that third country as per the European Commission’s guidelines; or b) appropriate guarantees have been provided by the recipient for processing their data in accordance with the law. If none of the above conditions apply, a data transfer may take place if i) the transfer is necessary to establish or enforce legal claims or defend Qualco's rights or ii) Qualco is under a related obligation by law or transnational contract.
Qualco fully understands the importance of the protection of children’s privacy. This Website is not addressing and is not intentionally designed to address children and has no intention of knowingly collecting and maintaining personal data of children.
USERS HEREBY AGREE THAT THE USE OF THIS WEBSITE IS MADE ENTIRELY AT THEIR OWN RISK. UNLESS OTHERWISE AGREED IN WRITING BETWEEN QUALCO AND THE USERS, AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, QUALCO PROVIDES THE SERVICES OF THIS WEBSITE AND ITS CONTENT “AS IS” FOR PERSONAL USE WITH NO EXPRESS OR IMPLIED OR OTHER REPRESENTATION OR WARRANTY REGARDING THIS WEBSITE OR ITS USE. INDICATIVELY AND NOT EXHAUSTIVELY QUALCO DOES NOT MAKE ANY REPRESENTATIONS OR WARRANTIES OF NON-INFRINGEMENT, OR ABSENCE OF HIDDEN OR OTHER DEFECTS, ACCURACY, OR ABSENCE OF MISTAKES, RECOGNISABLE OR NOT.
Limitation of Liability
QUALCO SHALL NOT BE LIABLE FOR: (A) MISTAKES, INACCURACIES, (B) ANY DAMAGE (MATERIAL OR MORAL) WHATSOEVER RESULTING FROM THE USE OF THIS WEBSITE, (C) ANY INABILITY TO USE, DISRUPTION, UNSATISFACTORY PROVISION OF SERVICES OF THIS WEBSITE, (D) VIRUSES, TROJANS HORSES THAT MAY BE TRANSMITTED VIA THE WEBSITE OR BY ANY THIRD PARTY USING THE WEBSITE, AND (E) ANY MALFUNCTION DUE TO ACT OR OMISSION ARISING FROM THE CONTENT OF THIS WEBSITE, OR ANY DAMAGE WHATSOEVER RESULTING FROM THE USE OF THIS WEBSITE.
NOT WITHSTANDING ANYTHING TO THE CONTRARY CONTAINED IN THE APPLICABLE LAW, QUALCO IN NO EVENT WHATSOEVER SHALL BE HELD LIABLE TOWARDS THE USERS FOR ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES RESULTING FROM THE USE OF THIS WEBSITE, EVEN IF QUALCO IS FULLY AWARE OF THE POSSIBILITY OF THE AFOREMENTIONED DAMAGES. THE USERS EXPLICITLY ACCEPT THAT QUALCO SHALL NOT BE LIABLE FOR THE CONTENT OR ANY ILLEGAL OR OFFENSIVE BEHAVIOR ON BEHALF OF ANY USER OR THIRD PARTY AND FULLY ACCEPT THE RISK OF ANY OFFENCE OR DAMAGE DUE TO THE AFOREMENTIONED CAUSES.
Last Update: April 2020
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